Building A Great Usher Team

Your ushers can make or break your worship service.

The difference between a grumpy, distracted, and untrained usher compared to a cheerful, engaged, and “serve you with a smile” usher is huge!

I’ve always loved the usher team; it was one of my favorite ministries to lead.

The usher’s role is so important but often undervalued, undertrained, and less than organized.

Your ushers are a tremendous force in setting the tone for worship and helping to prepare the people to hear and respond to the Word of God.

This post is adapted from a portion of our Usher Training Manual. If you would like the full usher training manual (free) click here.

An usher is a spiritual ambassador for your church – God’s ordained and organized body of believers. Each usher serves as a “first representative” of Jesus Christ for a worship service. Though we all love the creative edge of our worship services, make no mistake, this is a holy event where God is meeting with His people.

From the tabernacle in the Old Testament to the temple and synagogue in the New Testament, God’s presence and the teaching of His word is of supreme importance.

Then the cloud covered the Tent of Meeting, and the glory of the LORD filled the tabernacle.  Exodus 40:34

They went to Capernaum, and when the Sabbath came, Jesus went into the synagogue and began to teach. The people were amazed at his teaching because he taught them as one who had authority, not as the teachers of the law. Mark 1:21-22

At dawn he appeared again in the temple courts, where all the people gathered around him, and he sat down to teach them. John 8:2

Who Can Serve as an Usher?

Not just anyone can be an usher, in the same way, that not just anyone can be on the worship team, work in children’s ministry or lead a small group. The right gifts, passion, and ability make a big difference.

As you recruit new ushers keep spiritual qualities, characteristics and usher responsibilities in mind. Please make sure you work in coordination with your team leader rather than practicing “random recruiting.”

The fruit of the Spirit found in Galatians 5:22-23 is a solid guideline for a good usher. The point is not about perfection, but a heartfelt motive and desire to live a life of a spirit-filled believer.

Qualifications of an Usher:

  • You understand the vital role of the usher ministry.
  • You enjoy and care about people.
  • You possess a servant’s heart.
  • You are committed to the vision of your church.
  • You are supportive of the leadership at your church.

3 Responsibilities of an Usher:

1) Commitment to Serve

Prepare yourself spiritually.

This is not to be seen as a duty, but a privilege to connect with God as part of your preparation. Don’t feel like this requires an hour of Bible study before you show up. God is far more interested in the commitment of your heart than the amount of your time. Take a few moments at home to connect with God and ask Him to use you as a representative of His love and an agent of His redemptive plan.

Take initiative!

The cardinal sin of an usher is not to pay attention. At all times watch what is going on in your section and jump in to handle it. If you aren’t sure what to do, ask your team leader. The only wrong choice is to do nothing. Never assume “someone” else is taking care of the need.  Pay attention, take the initiative, and make it happen!!

Absorb the pressure of the moment, don’t transfer it.

Most of the ministry of an usher is pure joy. Seriously, it’s a lot of fun. But on occasion, there are moments of pressure when someone is upset, or something isn’t working right. In these moments never transfer the pressure to the person entering into their worship experience. You are the leader. You absorb the pressure. Get help if you need it, but never make the issue their problem. You help deliver a solution.

Own your section, lead your section, shepherd your section.

In an average environment with average ushers, once the seats are filled the ushers relax and mentally check out. As leaders, the ushers are empowered to take ownership of the section of seats they serve in and give leadership where needed.

Each usher should do everything in their power to ensure that the people have the best opportunity possible to connect with and hear from God. Each usher can shepherd the people by getting to know them, praying for them, learning their names, and meeting appropriate needs.

Follow the direction of your head usher.

All good leaders are good followers. It is important that each usher follows the leadership of the team leader. Be supportive and encouraging. Offer suggestions if you have good ideas, but don’t be overly sensitive if your ideas aren’t used. Your head usher will do his or her best to serve and lead you and the rest of their team well.

2) The Core Tasks

Help people find a seat.

This seems obvious, but there is an art to it. The art is all about making people, especially new people and people far from God, feel comfortable. Their insecurities can rise, and their feelings of self-consciousness prevent them from connecting with God.

Imagine what it feels like to walk into an unfamiliar restaurant or other environment and not know what to do.

  • Do I seat myself or do I wait to be seated?
  • Who do I talk to if I have a question?
  • Who do I tell if I have special circumstances? (e.g. potential medical condition)

The usher’s job is to move toward and engage people quickly and with the confidence to help them know what to do. Don’t leave people hanging. Let them know that you can handle anything they need and that you are the one that can make this a smooth and enjoyable experience.

Don’t make them come to you and ask. You approach them with confidence and a smile. Take charge with grace and poise.

Collect the offering.

On a spiritual level, the offering is part of worship. It is the opportunity for worshippers to express their love, trust, and obedience toward God. On a practical level, the financial needs of a large church are significant. Your smooth and coordinated execution of an offering can and does impact the resources that fund the Kingdom. On a security level, this is one of the most detailed functions of an usher.

The ushers need to be trained in the actual physical process for receiving an offering in a live service.

The ushers need to receive detailed training that will help us ensure compliance with legal guidelines and practical security issues.

Assist in the execution of special moments.

Many churches are known for creativity in their worship services. From motorcycles to doughnuts, to tractors and bottles of soda, you just never know what may be coming down the aisles! Some of the special moments are fun, some are crazy, and some are deeply spiritual. Things like crossing a bridge, writing in journals, or taking communion. The service of an usher is crucial to these moments being leveraged toward life-change.

The service depends on your flexibility. Don’t get flustered when last minute changes are made. That will happen. Just keep positive, stay flexible and know that creativity is at work to help people connect with and hear from God.

Get an accurate people count.

Why does this matter?  Why must these numbers be so accurate? Why can’t we just make a good estimate? The answer is that every number represents a person. We want to be good stewards of all that God has entrusted to us, and therefore it matters that we know how well we are reaching people.  Just like in the book of Acts, they counted, recorded, and celebrated how many people were saved. Your church counts too!

Reset and clean up the auditorium.

People will leave papers, cups and “stuff” behind. The glamorous part of an usher’s ministry is cleaning up after each service. Also, supplies such as Bibles and pens are replenished.

Remember, many hands make light work.  If all ushers jump in and help, it takes just a few minutes.

3) Common sense

  • Maintain proper appearance and personal hygiene.
  • Show up on time.
  • Read the bulletin – get informed, stay informed.
  • Wear your name tag.
  • You will probably not be required to usher every Sunday, but when you are on the schedule, give it 100%.
  • If you are on the schedule and can’t make it, be sure to call and let your team leader know. Don’t just no show. People are counting on you.
  • Smile, talk to people, and learn their names!!

Happy ushering!!

38 thoughts on “Building A Great Usher Team”

    1. Thanks Cami, assuming you mean the full usher manual in our resources for leaders site, I’m planning to update it just a little. Planned to ask you and Cory if you want to help. Interested?

  1. Cindy Cameron

    This topic goes so well with “…Reasons Guests Return to Your Church.” Ushers (both Good and Bad) can definitely impact one’s decision to return to a particular church or service. Case in point, my husband and I have been regular attendees at 12Stone’s Flowery Branch campus for several years (9:00 service). One Sunday, we opted to attend the 11:00 service and were astonished by the rude and abrupt manner of one particular usher. A well attended service, my coat occupying the vacant seat next to me was unceremoniously “dumped” in my lap without a word by this usher 15 minutes into the service!!! Needless to say, no one ever asked to sit in the now vacant seat. We have never been back to an 11:00 am service there since, and were it our only experience with 12Stone (it was not), we would never have returned to any 12Stone service at any campus. (Nor would we have recommended 12Stone to anyone else.) Ushers should definitely keep in mind they are the church to their guests and not solely gatekeepers.

  2. Luke Shortridge

    Great stuff as always, Dan! I reviewed this with our campus pastor team today. Thanks so much! -Luke from Toledo, OH

  3. Mawuli Afayedor

    Hello Dan,
    Please I’d like to use a huge chunk of your material in compiling a manual for my ushers at the First Love Centre in Ghana. It’s not going to be published, just something to train my ushers. Would like to know if I’m allowed to do that

  4. Great information! I was recently asked to lead the (ushers) firs impressions ministry. At our church. I’m seeking to get any information to help us grow as a ministry. This is new for me but I’m giving it my best to please God in serving to make everyone’s church experience a great one. I will definitely use some of your material as a guide for better leadership at our church. Thank You!

    1. Hi Dennice,

      Glad it’s helpful to you! First impressions is such an important ministry. I can sense your commitment and enthusiasm, you are going to do well!

      Dan

  5. wow…! this is great information, it has helped me and i am going to share with my fellow ushers.
    we were chosen as ushers last month.

  6. Sunday, sunnybest

    Great resources, please I need permission to use this materials for training of my ushers in my local church in Lagos Nigeria. How can I get the materials please ?

  7. Sebastian Gaston

    Honestly, I’ve been so Blessed with this message. God Bless you for the good work.
    This is gonna have a great impact on our Ushering Team. Blessings!!!

  8. My nurshering team is performing below expectation. So I decide to go on the internet to find resource to prepare and facilitate a training for my team. I chanced on this valuable material with good content. Very happy to read this resource.

  9. Oluwatomi Ubani

    This is invaluable! Thank you so much! It’s really opened my eyes to the incredible responsibility we ushers actually have. Wow!

    1. Hi Aaron, glad this is helpful to you and thank you for your service as an usher. It’s such an important role!

  10. After going through your usher guide, I discovered that I still have many lapses to cover.
    God bless you sir for your act of love

  11. Great work! I find this very useful. I am preparing to make a presentation to Ushers in a local Church here this weekend. I wish to make use of some of the materials here. I hope I am allowed.

    Thanks for this great contribution.

  12. I find out that this manual will quite helpful for my ushering unit in our church. Dan, I will qually love to have on this media sir.

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